Our client, a leading entertainment company, is hiring an Event Specialist on a contract basis.
Job ID #: 81426
Work Location:
Burbank, CA
Summary:
When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind the client’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next… From brilliant creatives to technology trailblazers, across the globe, the client offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.
Project
The client is looking for an Event Specialist to support the client department. We are looking for a high-judgement, self-motivated, and innovative Event Specialist who will manage internal and 3rd party events that inspire and create memorable experiences.
In addition, the Event Specialist will support the Event Director on varied tasks. They will include but are not limited to booking client site visits, creating proposals, executing contracts, ensuring timely client payment, managing internal & external installs with vendors, working with studio services, and office admin support.
Job Responsibilities:
Logistics:
* Lead coordination for all assigned events through event, install and physical strike.
* Manage all event food and beverage, event rentals installation, staffing, event design, entertainment, security, and parking logistics.
* Management of food and beverage, create event layouts/ diagrams, menu collaboration with Executive Chef * Create event proposals for clients in an accurate and timely fashion.
* Procure and process all client event payments inclusive of deposits.
Communication:
* Complete and submit cost sheets, tip sheets, submit pre-event quotes and post-event invoices.
* Manage and reconcile event budgets post-event ensuring alignment with department profit goals.
* Support the operations of the department; Maintain internal stock(s) inventories on a monthly basis.
Administrative:
* Participate in weekly team meetings, report on portfolio of events, and prepare post-event reports.
* Attend client site visits, respond to phone, email, and website inquiries, requests for information.
Requirements Qualifications:
1) 3+ years of experience managing/producing events with food & beverage, lighting design, audio, event design, and logistics.
2) Proven ability to successfully manage client relationships on a day-to-day basis.
3) Must be able to lift 50 lbs – must be ok with physical labor.
4) Ability to work a flexible schedule and travel as required.
Preferred Requirements:
1) 1 + years of Xytech or other proposal generating software
2) 1 + years of experience with Monday.com or similar project management software Soft Skills
1) Strong verbal and written communication skills.
2) Accustomed to working in extremely fast paced, detail oriented and methodical fashion.
Pay Rate: $27/hour W2