Our client, a leading entertainment company, is hiring a Legal Operation Manager (Data Analyst) on a contract basis.
Job ID: 82276
Work Location:
New York, NY (Hybrid Working Model)
Summary:
The client is looking for a Legal Operations Manager (Data Analyst) to join our growing legal operations team. This role will play a critical part in driving the efficiency and effectiveness of the legal department through data analysis, financial management, and process optimization. The ideal candidate has a strong analytical background and experience in managing legal spending, reviewing invoices, performing rate analysis, and supporting vendor management relationships.
Key Responsibilities:
• Legal Spend Management:
o Oversee invoice review and approval processes to ensure accuracy, compliance with billing guidelines, and proper allocation to cost centers.
o Manage law firm and vendor rate cards; review and approve rate changes and new rate proposals in alignment with internal policies.
o Assist in budget tracking, variance analysis, and quarterly reporting, ensuring financial alignment with operational goals.
• Data Analysis & Reporting:
o Develop and maintain dashboards and reports to track key metrics related to matter status, outside counsel spend, invoice statues, and departmental KPIs
o Perform rate analysis and approval, ensuring alignment with internal policies and compliance with agreed terms.
o Manage rate increase requests, analyzing their impact on overall legal spend and ensuring appropriate justification and approval.
• Technology & Process Optimization:
o Support legal technology platforms (e.g., eBilling, matter management, and iManage) and contribute to system enhancements and adoption.
o Identify and implement process improvements across legal operations, with a focus on automation and scalability.
o Ensure data integrity across systems and assist with system integrations where necessary.
• Vendor & Outside Counsel Management:
o Serve as a point of contact for law firm inquiries, providing prompt and effective responses to address concerns and resolve issues.
o Track and verify correct rate billing across all legal vendors, ensuring accuracy and alignment with agreed-upon terms and billing guidelines.
o Maintain and update comprehensive records of engagement contracts, billing arrangements, rate structures, and vendor profiles to ensure seamless operations and efficient management.
• Cross-functional Collaboration:
o Serve as a key liaison between legal, finance, IT, and procurement teams to streamline processes and ensure alignment across departments.
o Maintain a tracker for legal department contributions and subscriptions, ensuring accurate records of ongoing costs and usage.
o Assist in creating and maintaining an internal legal website, providing up-to-date and informative content to support the teams efficiency and communication.
o Support ad hoc data requests and special projects as needed.
Required Qualifications:
• Bachelor’s degree in business, Finance, or a related field. Advanced degree or certification a plus.
• 5+ years of experience in legal operations, data analysis, or a related role within a corporate legal department or law firm.
• Strong project management, critical thinking, and analytical skills.
• Strong analytical skills with proficiency in Excel, Power BI, Tableau, or similar tools.
• Experience with legal technology platforms such as eBilling (e.g., CounselLink, Collaborati, SimpleLegal), and matter management.
• Familiarity with law firm billing practices, legal rate structures, and vendor management best practices.
• Excellent attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
• Comfortable working independently in a fast-paced environment where youll work on multiple projects at the same time, while meeting tight deadlines.
• Strong communication and interpersonal skills, with a collaborative mindset.
• Proven self-starter who can prioritize and manage multiple projects and responsibilities with agility and efficiency, acting as a pivotal contributor to a high-performing team.
Pay Rate: $50- $60/hour W2